CheckList To Minimize Your Event Cost To Minimal

 

 

 

First of all, during your event planning stage decide on the amount you are wiling to spend in hosting your event. To get a fair idea on how much an event would cost, you can get a rough estimate from event companies on a no obligation basis. Get an indication of a basic minimum that you need to set aside, bearing in mind that the more items and programs you add, the more the price will increase.
It is a good idea to make a check list and as you know “better to check it twice”.

Some ideas for an item check list

Use the checklist feature in the application to know just how much your will spend on each item. Customize your checklist to include:

 

Head  Count

The number of “head” count you are expecting to attend your event. Each person attending is a cost in itself, so make an RSVP card to confirm attendance way before the event, this will help you to save on F&B costs especially if you are planning to have the event in a hotel or caterers are involved. It is also a good idea to send reminders about a week or more before the event as a last minute check on attendance so you still have time to reduce your order if there are any cancellations.

 

Date and Time

You might not think that picking a good date and time is crucial, but YES, it is. Avoid dates where there are public holidays, school holidays or other major celebrations unless of course if your event requires mass public attendance then these would be good dates. Chances of people showing up on eve or public holidays to attend a business event or a closed door launch event will be a little less as they are probably already in a holiday mood or have prior engagements with family and friends.

 

Goals

Before you even plan an event, make sure you choose everything about the event wisely. This includes deciding on the goals and reasons why you are hosting this event, especially for companies who plan to have several events a year. You do not want to run out of budget before the year is up.

 

Freebie

Try to minimize on printing cost for items like letters, flyers, and banners because if you notice by real observation, pass a flyer to anyone on the street and what do they do? At least 50% will throw it a way after a brief look, if they look at all. Another percentage will stuff it into their pockets and in it goes to the washing machine. The smaller percentage will actually take note (then again if you are lucky). The best solution? Give them a freebie! A good percentage will keep it. With your brand printed on it, the item will probably sit on a shelf or desk and be a reminder of your product! With all the cost of printing combined, it may workout to be cheaper with a freebie.

These are just some of the pointers that you can make use of to plan your event. A good event solution checklist does not just stop here; there are loads more items to consider before you can even decide on hosting your event. The keyword is to be wise.

It is not difficult to minimize your costs and expenditures if you are well planned and have the best event management solution at your fingertips. If you choose to use event management system, remember to get hands-on on the system first. Choose the most versatile, user-friendly, highly mobile and most cost competitive system to help you. If you are reading this blog, then in most cases you need the extra help!